The pandemic is making it more difficult for non-profit organizations to gain community support and function. Many are currently relying on remote meetings to make critical decisions and ensure their survival. It can be difficult to conduct a remote board meeting effectively without the physical presence of every member.

A clearly defined agenda will help keep your board meeting remotely focused and on the right track. Include your board members in the process of setting the agenda. This will help you determine www.boardgreenroom.com/medical-data-systems-overview/ what subjects should be covered. Then, communicate the agenda as far ahead of time as you can to all attendees so that they can prepare. This will ensure that they are fully aware of the topics to be covered and can add anything to the agenda prior to. Utilizing an online board portal that is secure to distribute the agenda and other materials will help to reduce security risk.

Video can increase the participation in remote board meetings by adding a crucial face-toface element to the discussion. Video also allows participants to observe the body expressions of others and observe non-verbal signals like boredom, impatience or enthusiasm.

Meeting in person may be difficult to schedule for busy boards that juggle multiple personal and professional commitments. Finding an appointment time that is convenient for everyone is much simpler using remote board meeting software. Tools like SavvyCal’s free polls for meetings let you propose multiple times for your meeting and let everyone vote on which times work best for them. This can save you time and effort, by removing the need for back-and-forth emails.