A virtual data room secure is a digital space where large quantities of confidential documents https://6dataroom.com/virtual-data-room-secure-private-cloud-storage/ can be securely shared beyond the walls of an organization. It is typically used for M&A deals due diligence, litigation, bankruptcies or audits, fundraising and any time multiple parties need to review sensitive data.

The most secure virtual data rooms are armed with a wide range of industry-strength security features to ensure that information stays where it is supposed to be – within the data room. These security features include physical security, granular settings for permissions and keeping track of the activity of documents.

Data Center Security: The top VDRs employ data centres of industry standard with adequate physical security, including offsite backups of data, redundancy of data and fire protection, as well as biometric access control. They also have a strong business plan and regularly conduct penetration tests.

Document Access Security: The most secure virtual data rooms offer granular permissions for documents that permit administrators to restrict access to specific folders and documents. They can specify viewing only, printing and downloading options. They also allow users to add dynamic watermarks to printed and viewed document pages and set time limits for access.

Privacy Security: A good VDR is in compliance with or exceeds ISO 27001 compliance and is HIPAA certified. It offers end-to-end encryption (E2EE) to protect against unauthorised interceptions of data by service providers and hackers, and to prevent data from being altered or deleted.

Additionally, a top-rated VDR is certified for FINRA (Financial Industry Regulatory Authority) and SOC 2 (Service Organization Controls) to ensure that it follows the strictest procedures for handling to protect PII. This can help in avoiding the massive fines, legal fees and lost revenue associated with data breaches.